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Frequently Asked Questions
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Last modified on 12/16/2011 11:12 AM by User.


Frequently Asked Questions

General background (5/26/2011):  The newest version of the UDSH online application for historic and archaeological resources is now available as an early release product.  Named Preservation Pro, the application provides access to both the State’s archaeological and historic buildings databases.  Difficulties in combining the two databases led a significant delay in the application’s release.  Due to this delay, and the fragility of the existing system, UDSH was forced to release the application prior to final completion of the product.  Many immediate fixes are in progress and other “feature requests” will be tackled in the next couple of months.  Periodic new builds will become available with bugs fixed and new features available.  A finalized, more polished product will be available soon- thank you for your patience.  In the interim, please feel free to submit comments and feedback through the feedback tools within the application or directly to UDSH staff.


Q:  Where is Preservation Pro located?

A:  The correct address for the ap is: (no www).  ****Please note****:  the site is NOT correct address and should not be accessed.


Q:  What does "Surveys" means:

A:  Surveys refer to Historic Building Architectural Surveys.  It does not refer to archaeological inventories or surveys.  Instead such activities are found under Projects.


Q:  Is the database complete?

A:  Currently the database is NOT complete- spatially or tabular.  Utilizing the system will not provide you with complete file search results.  If you require a complete literature search to supplement the information found within the database, either the onsite records at UDSH or the appropriate landowner’s records should be consulted as required by your project.


Q:  For my archaeological records project do I still need to request a GIS search through UDSH?

A:  It has recently become apparent that not everything is perfectly "joined" within the system.  This means you may not get 100% of the data if you are only utilizing the Application. We are working hard to address these issues.  Currently it is recommended that you request a UDSH GIS search for any full literature search you are completing to assure you are getting everything we retain (plus the patron completing a search of the backlog).  Searching the landowner's/agency records will also prove beneficial as occasionally we do not receive absolutely everything from them.


Q:  How accurate is the spatial data in Preservation Pro?

A:  The database was originally designed as a reference database.  Spatial data has been collected and entered via a variety of methods over the years.  Older data was originally “heads up” draw onto UDSH paper maps and then later, these maps were georeferenced and digitized into GIS.  More recently spatial data was ‘heads up’ digitized directly into GIS.  Currently all spatial data is digitized via a georeferenced scan or through shapefile data procured from an agency or consultant.  More recent data can be considered more accurate than early data.  Original sources should be consulted for verification of the information contained on this database. Please notify UDSH staff of any discrepancies.


Q: Can I enter new data into the system or request new numbers?

A:  The data entry functionality is currently disabled.  If you find a way to add data to the database (tabular or spatial), please do not, and instead please contact the UDSH support team.  The integrity of the database could be at risk and is traceable by username/permission.  Your respect is appreciated.


Q:  Why are there different statuses for archaeological project and site records?

A:  The system is designed to take the record keeping process through the entire data creation and record submission process.  Currently this process has been disabled until all the quirks are worked out.  Consultants or agencies creating data for their project would have records in data entry, while records submitted to SHPO would be in SHPO review status (and etc.).  Consultants and agencies will have the choice to use this process in the future or retain their current process.


Q:  How do I print a site form?

A:  The system is designed enable to printing of archaeological site forms populated with data from the Preservation Pro database.  Currently many sites within the database only contain the basic encoded data that has been collected over the past twenty years- meaning certain elements of the site data (e.g. site description, site type, etc.) is not populated as it is not encoded.  Many other sites do not yet any data at all due to data entry backlog or just missing information.

To print a site form containing the relevant data from the Preservation Pro database navigate to the site in question and click on View Site Attachments and Reports in the Part A- Admin page.  This will direct you to a new page where the IMACS form can be generated by selecting the part of the IMACS form (e.g. IMACS Part A- Administrative Data) and clicking on Generate.  This will create a link to a .pdf of the form generated where it can be printed or saved.  Each part of the site form must be generated and printed or saved. 

Q:  Are there scanned site forms in Preservation Pro?

A:  Not yet (coming soon...?).  Preservation Pro has been designed to deliver image attachement relevant to the site in questions- this includes scanned site forms, scanned site sketches, site photographs, etc.  Currently there are no site forms directly attached to site records in Presrvation Pro.  UDSH is currently working on a site form scanning project- the results of which will be provided through Presrvation Pro.  Additionally we plan to deliver BLM scanned site forms when we work out the details.


Q:  How do I print maps from Literature Search?

A:  The system is not currently designed to allow users to print maps from the Literature Search tab.  But there are several third party applications that will allow Preservation Pro users to "print screen" and either save or print an area selected within Literature Search.  If using Mozilla Firefox as your internet browser, the add-on "LightShot" seems to work particularly well- but UDSH makes no endorsement of such products and cannot guarantee the safety or operation of such a tool (search for "Firefox Light Shot").  Additional tools are available for users of Internet Explorer- just search them out.